RTi3 Presentation Guidelines

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All Sessions

Each Zoom session time block will have at least one Moderator assigned to it. The Moderator will help you perform a technology check, ensure an efficient and timely start to each presentation and answer any questions you may have. They are instructed to begin and end each session on time. We ask that all presenters login 10 minutes prior to their session time block. Please check the RTi3 Presenter Tips document about what to do and expect on your presentation day. 

Each session has been assigned a time limit for presentations and Q&A, and in some cases, slide limit. We ask that presenters respect these to maintain consistency and flow of the session. 

*UPDATE* On the day of, the AV Tech will load presenter slides & give presenters control when it’s their turn. Please ensure that the slide deck you are submitting to your moderator contains the final information you will need during your presentations. Once your slide deck is submitted, no changes can be made. 

Top Ranked Abstracts (Inquire, Inspire, Innovate)

Top Ranked 2021

  • The Top Ranked Abstracts 2021 session is scheduled on Friday, March 5th from 2:50 - 3:50 pm.
  • Each speaker will have a maximum of 15 mins for their presentation followed by 5 mins Q&A. 
  • Please plan to be available for the entire scheduled time block and login at least 10 minutes prior to the start of your session. 
  • You may check Friday's RTi3 Presenter Schedule for information about the order of speakers for your session time block. 
  • The moderator of the session will reach out to each presenter prior to the conference to collect:
    • 4 Quiz questions required for accreditation (Deadline: February 16, 2021)
    • your presentation slides (Deadline: February 26, 2021)
    • a phone number that we can reach you at in case of emergency during the conference

Top Ranked 2020 

  • The Top Ranked Abstracts 2020 session is scheduled on Saturday, March 6th from 3:45 - 4:35 pm.
  • Each speaker will have a maximum of 12 mins for their presentation followed by 4 mins Q&A. 
  • Please plan to be available for the entire scheduled time block and login at least 10 minutes prior to the start of your session. 
  • You may check Saturday's RTi3 Presenter Schedule for information about the order of speakers for your session time block. 
  • The moderator of the session will reach out to each presenter prior to the conference to collect:
    • 4 Quiz questions required for accreditation (Deadline: February 16, 2021)
    • your presentation slides (Deadline: February 26, 2021)
    • a phone number that we can reach you at in case of emergency during the conference

Oral Presentations (Proffered Sessions 1-3, 5, 6) 

Excludes: Keynote Addresses, COVID-19 session, and National Innovation Snapshot

Presentation Times

  • Each speaker will have a maximum of 8 mins for their presentation followed by 2 mins Q&A. 
  • If your abstract category is listed below, please check Friday's RTi3 Presenter Schedule for your scheduled presentation time block. *Important* your abstract category may have changed from the one you initially submitted under. Make sure to find your name in the schedule to confirm. 
    • Proffered Session 1 – Patient Outcomes and Supportive Care
    • Proffered Session 2 – Quality 
    • Proffered Session 3 - Technical Advances in Radiation Therapy
  • If your abstract category is listed below, please check Saturday's RTi3 Presenter Schedule for your scheduled presentation time block. 
    • Proffered Session 5 – Treatment Planning
    • Proffered Session 6 – Education
  • If you are unsure which category your abstract belongs in, please check the schedule for both days. You can search by Presenting Author's Name or your Abstract Title as was identified on your original Abstract Submission. 
  • The moderator of the session will reach out to each presenter prior to the conference to collect:
    • 2 Quiz questions required for accreditation (Deadline: February 16, 2021)
    • your presentation slides (Deadline: February 26, 2021)
    • a phone number that we can reach you at in case of emergency during the conference

Presentation Tips 

  • Presenters are expected to use this RTi3 Oral Presentation Slide Template
  • After your title slide, you must include a Disclosure slide notifying the audience of any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter of the program. If not applicable, indicate on the slide “Nothing to disclose.”
  • Appropriate pacing is approximately 1 slide/minute so the audience can follow along easily (8 minutes = 8 slides in total, not including disclosure slide), although this depends on the content of the slide.
  • If referencing is required, include them in the slide and not at the end (i.e. do not have a References slide).
  • Use a 24- to 36-point font for slide text.
  • Limit bulleted text to two lines per bullet.
  • Use the six and six rule – no more than six words per line, no more than six lines per slide.

COVID-19 Oral Presentations  (Proffered Session 4) 

This year a special plenary session is dedicated to highlight the interesting work and projects completed in response to the COVID-19 pandemic. This session includes a wide range of experiences, ad-hoc projects and innovative processes developed in adapting to challenges brought upon the department during the COVID-19 pandemic. Presenters of the COVID-19 plenary session may structure their talks differently from a traditional research presentation and are permitted to use a presentation style that best convey their message and inform the audience.

Presentation Times 

  • The COVID-19 Session is scheduled on Saturday, March 6th from 11:10am -12:05 pm.
  • Each speaker will have a maximum of 7 mins for their presentation followed by 2 mins Q&A. 
  • You may check Saturday's RTi3 Presenter Schedule for information about the order of speakers for your session time block. 
  • At a minimum, please login 10-15 minutes before the start of your session to ensure enough time for tech check. 
  • The moderator of the session will reach out to each presenter prior to the conference to collect:
    • 2 Quiz questions required for accreditation (Deadline: February 16, 2021)
    • your presentation slides (Deadline: February 26, 2021)
    • a phone number that we can reach you at in case of emergency during the conference

Presentation Tips 

  • Suggestions for styles: Visual, Storytelling, or structured presentation (Title, Background / Baseline, Innovation / Change, Progress / Outcomes) 
  • Presenters are expected to use the RTi3 COVID-19 Session Slide Template
  • After your title slide, you must include a Disclosure slide notifying the audience of any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter of the program. If not applicable, indicate on the slide “Nothing to disclose.

Rapid Fire Poster Presentations 

Presentation Times

  • The Rapid Fire Poster Session is scheduled on Friday, March 5th from 1:45 - 2:35 pm
  • Each speaker will have a maximum of 3 mins for their presentation.
  • After everyone has presented, an 8 min Q&A will be held for all presenters. 
  • For information about the order of speakers for your session time block, please see Friday's RTi3 Presenter Schedule.
  • At a minimum, please login 10 minutes before the start of the session to check in with your moderator and perform a technology check. 
  • The moderator of the session will reach out to each presenter prior to the conference to collect:
    • your presentation slide (Deadline: February 26, 2021)
    • a phone number that we can reach you at in case of emergency during the conference

Presentation Requirements and Content

Instead of a traditional scientific poster, presenters will create a Visual Abstract slide, which is a graphic summary of the information that is meant to convey key findings in a brief format. Presenters are expected to use the RTi3 Rapid Fire Poster slide template to create their Visual Abstract and using 24- to 36-point font for slide text is recommended. The 3 mins should be divided as follows:

  • 30 seconds to introduce the project aim, purpose or gap
  • 1 minute to describe the innovation
  • 1 minute on the impact 

View tips on creating a Visual Abstract here.

Some additional examples of visual abstracts created for BMJ can be found here

National Innovation Snapshot (CAMRT Sponsored)

Presentation Times

  • The NIS Session is scheduled on Saturday, March 6th from 1:45 - 2:45 PM.
  • Speakers will have a maximum of 6 mins for their presentation.
  • After everyone has presented, the remaining session time will be used for Q&A for all presenters.  
  • For information about the order of speakers for your session time block, please see Saturday's RTi3 Presenter Schedule.
  • The presenting author, as identified on your abstract submission, will receive a complementary conference registration. A promo code will be emailed to you at the time of your abstract acceptance notification. If you encounter any problems with registration please contact rti3@utoronto.ca
  • At a minimum, please login 10 minutes before the start of the session to check in with your moderator and perform a technology check. 
  • The moderator of the session will reach out to each presenter prior to the conference to collect:
    • your presentation slides (Deadline: February 26, 2021)
    • a phone number that we can reach you at in case of emergency during the conference

Presentation Requirements and Content

  • Presenters are expected to use this RTi3 NIS Presentation Slide Template
  • Included in the template are three (3) slides to present your innovation, as well as a single title slide.
    • 1st slide will outline the identified “Gap” in practice at your center
    • 2nd slide will highlight the “Innovation” you developed to address the gap
    • 3rd slide will explain the “Outcomes” of that innovation (successes, challenges, future steps etc.
    • You are encouraged to include images or tables on these slides to communicate your ideas, and to minimize the amount of text that can instead be narrated in your presentation.

Frequently Asked Questions

1. There's more than one author on our abstract - can we present as a team? 

Due to time restrictions, it is expected that abstracts from all sessions will be presented by 1 author, as identified in your Abstract submission.  If you are in the COVID session, you are allowed more than one presenter. ​COVID session presenters: due to time restrictions, please ensure a smooth transition between the presenters and inform your moderator of your plans prior to the session. 

2. What do we do if the Presenting Author that we initially identified cannot present on the scheduled day?

As soon as possible, and at least 5 days prior to Friday, March 5, 2021, please email rti3@utoronto.ca to change the presenting author's name. 

3. Why weren't the other authors on my team added to this schedule? 

The purpose of the Presenter Schedule is to help presenting authors identify their session time. The Journal of Medical Imaging and Radiation Sciences (JMIRS) submission, which will be published digitally prior to the 2021 RTi3 Conference, will include all authors. 

4. What do I do if I don't know which category I'm presenting under?

Please check both schedules, Friday and Saturday, for your Presenting Author's name or Abstract Title, as identified in your Abstract submission.  

5. What do I do if I have a question that is not answered here? 

Please email rti3@utoronto.ca and we will get back to you as soon as possible.